1300 577 929 support@kadia.com.au

Bookkeeper/Office Admin

alifestyle move

Bookkeeper and Office Admin



Are you looking for your next lifestyle opportunity?

A role which enables you to work around the needs of school pick ups and drop offs?

Do you just want a bit more life flexibility whilst also working with an awesome, energetic team?


Are you someone who is looking to be a part of something bigger, where the team you are a part of makes real differences in people’s lives?

Does building relationships with clients with disabilities, and removing the complexity of invoicing from those who are the most marginalised?

Then this just might be the new step you have been looking for…

Who We Are: 

Kadia is an Occupational Therapy Service in the Eastern Region of Melbourne (current head office in Kilsyth). With increasing demands on our specific skills, our team are ever growing as we provide support for those in the eastern regions of Melbourne. We also provide online services state-wide and are building a strong reputation of providing innovative, client centric support. To find out more, head over to www.kadia.com.au. 

What Your Role Looks Like: 

This role has a mix of accounts and administration, with the primary focus on accounts, with additional areas of work to include organisational administration tasks and leadership team support. 

Prior experience working with NDIS and TAC is preferable but not required, however working in a collaborative team is a must. 

Key Skills: 

We need someone who has Xero Skills, understands accounts receivable, Pay-G and BAS… and has experience or is willing to learn about payroll.  


Day-to-day tasks will involve but not limited to the following:

  • Process invoices & end to end accounts receivable
  • Aged debt management 
  • End to end payroll 
  • End to end accounts payable 
  • Bank Reconciliation in Xero and maintaining the books
  • BAS lodgement
  • Supporting client accounts manager with service agreement documentation and client follow up
  • Office admin to support the leadership team including diary management, document control and reception.


This role is right for you if the following are true…

  • 2-5 years experience as a bookkeeper or similar roles
  • Proficient Xero and Microsoft Office suite
  • Attention to detail 
  • Excellent interpersonal and communication skills
  • Comfortable with technology and online solutions
  • Enjoy a balance of collaborative and autonomous work 
  • A self-starter and yet know when and how to ask for help. 
  • Enjoy having fun, socialising as a team and being a part of something bigger than yourself. 

This role is not for you if: 

  • You are more interested in yourself than working as a team

  • Are unable to be authentic and transparent in your work 

  • Does not appreciate growing nor the challenges that result in growing. 

  • Unwilling to work as a team, placing yourself front and center for attention 

  • You pull down the culture of the team by not upholding the values of the team.



If you believe this role is for you, please submit the following to: 

Daniel@kadia.com.au and include: 

  1. Cover letter outlining what you uniquely bring to the role
  2. An up to date CV demonstrating your relevant experience in relation to this role. 
  3. The results of the 16 personalities test found at http://16personalities.com/






      “Working at Kadia is like working no where else. The respect and genuine connection the team have for each other is nothing like I have experienced anywhere else”
      Admin Team Member

      “I will never forget the day that I walked into the office, and saw a number of team members working on a unexpected, and last minute review report together. I remember thinking that such support was un-usual, that often workplaces have such time pressure that such collaboration was not possible.  Now I realise – here, it is just the Norm”
      Clinical Success Team Member

      “Thank-you for always making me laugh, you are a joy to have in the office and its never a dull moment having you here…..Your diligence with your video editing is also really appreicated”
      Client Experience Team Member

      “To our CL – high-five for always being available and willing to go the extra mile. We are so blessed to have you as our boss”
      Clinical Success Team Member

      “Having the time, resources and support to bring our best for our clients… allows me to go home, knowing I have done a great job”
      Clinical Success Team Member

      “Apparently, you two are the culprits to blame for bringing home goodies 🙂 . Undeniable concrete proof that you guys are consistently excellent at your job…”
      Client Experience Team Member

      “I am never more proud of the team, as when they come to planning days, with the voices and needs of our clients front and center.  Ready, with sleeves rolled up to create and build targeted change which makes a real difference to those we serve”
      Team Success Leader

      “After asking the team to come up with the works which they believe reflect the heart of Kadia the largest words in the wordle were (most repeated words are largest): “Collaboration, Excellence, Compassion, Transparency, Accountability, Creativity, Integrity, Learning, Wellbeing..””
      Clinical Lead

      “At Kadia, we choose to have uplifting conversations that build each other, and our clients up. We believe the best in ourselves, and appreciate where our client is at, and help guide them out of that hole
      Clinical Success Team Member

      “What I like about Kadia? That the Leadership Team really care, I mean, where else do you talk about having a sore back… and get a full sit to stand desks set up (for the whole team) only a few weeks later?
      Clinical Success Team Member

      “My Favorite thing? um… It’s kinda hard to choose from, but the fact that even in this covid space, we have each been supported to make the best decisions for us – whilst still caring for those we serve… thats been pretty awesome.
      Clinical Success Team Member

      Thing I miss most during Covid?  It’s definitely the coffee shop hangouts and cute places for supervision.  It’s been fun still, having socials online… 
      Clinical Success Team Member

      Thing I miss most during Covid?  It’s definitely the coffee shop hangouts and cute places for supervision.  It’s been fun still, having socials online… 
      Clinical Success Team Member

      We are so blessed to work in a team that values building each other up, striving to be their best selves, and using every opportunity to Learn and Grow… …A team that enjoys having fun, whilst getting the job done.
      Operations Manager

      the process

      How it all works


      Contact Us For Questions

      If you have specific questions regarding the role, give our Support Team a call, or book in a sheduled call with our Clinic Lead. 

      Complete The Application

      Take the time to show us why you would be a great fit for our awesome team. We look forward to hearing from you.

      Catch Up

      We value your time. So we make sure that we organise a time that mutually suits to catch up and explore the possibilities…